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How To Become A Police Records Specialist

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What Is A Records Clerk

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A records clerk is an employee who works in a records office, managing and retrieving documents for other staff or personnel when needed. They are responsible for the collection, organization, conservation, and accessibility of archived records. They are also held accountable for digitizing historical documents, indexing documents, and developing research instruments in collaboration with the records officer. Records clerks are involved in the filing and presentation of documents. They help retrieve documents related to the information requested and generate statistics and data on requests received and processed. In collaboration with colleagues, they help disseminate documents, participate in organizing activities and perform all other duties based on services needed. The majority of records clerks secure their position by having strong communication skills, interpersonal skills, data entry experience, customer service, and medical records experience. The role requires a bachelor’s degree in library services and professional expertise in records management. While employers like to see a bachelor’s degree on a resume, only 29.8% of records clerks have earned one. Therefore, it is possible to become a records clerk with a high school diploma or GED. Typically, a records clerk will earn $29,198 per year, which translates to $14.04 per hour.

Between 2018 and 2028, the career is expected to grow 0% and produce -7,300 job opportunities across the U.S.

What Are Your Weaknesses

Another tricky one. The purpose of this question is to see how you view and evaluate yourself.

One the one hand, if you suggest you dont have any weaknesses, your interviewer will almost certainly see you as a lair, egotistical, or both.

Dont fall into the trap of trying to present a positive skill in disguise as a weakness, like I work too hard or I am a perfectionist. Any experienced interviewer will see through this in a heartbeat.

Additionally, revealing that Im not really a morning person and have been known to come in late raises immediate and obvious red flags.

The trick here is to respond realistically by mentioning a small, work related weakness and what you are doing or have done to overcome it.

What Experience Do You Have When It Comes To Discussing Our Recently Posted Police Records Clerk Position

Answer tips:

Speak about specifics that relate to the position you are applying for. If you know you do not have much experience in the job you are applying for, plan for this question ahead of time and ensure you can provide some relatable examples based on what you have done.

Almost all interviewers will appreciate confidence and pride in the work experience you have earned and your passion in transfering these valuable skills to your future role or position.

Answer sample

Ever since my first paper route at age 10 Ive been doing something to keep myself busy and earn money. Back then, it was obviously about earning some spending money. What I didnt realize was that I was actually starting the journey of establishing what I liked to do and how I fit in to the grand scheme of things. I then worked as a junior computer tech in my last 2 summers of high school. It was here that I discovered what I was passionate about and what I wanted to do. I enrolled in college to get my degree in computer sciences, and I have been working around technology ever since.

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What Does A Police Records Clerk Do

A police records clerk handles recordkeeping and administrative tasks for a police department. As a police records clerk, your job duties include managing public requests for information, collecting fees owed to the police department, preparing memos and reports for the department, and interacting with visitors. A career as a police records clerk does not require formal qualifications or education beyond a high school diploma or GED certificate, but employers prefer candidates with clerical experience and excellent organizational skills. A degree in administration of justice can prepare you for this career, but expect additional on-the-job training as well.

How To Become A Coding Specialist

Police Records Specialist II

Start with getting an associate degree, which covers topics like medical coding, medical terminology, anatomy and physiology, computer data entry and privacy and ethics. Apart from this academic qualification, data analysis is a very important aspect that a coder should be capable of handling since they would be dealing with a lot of data. Other than handling and analyzing data, the ability to keep the information and data discreet is also imperative. Knowledge of computer software and attention to detail are also expected from a coding specialist, therefore, attending a basic computer course always helps.

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Have Some Examples Ready

While many candidates tell their interviewer that they posses certain desirable qualities, the proof as they say, is in the pudding. Spend some time in advance of your interview coming up with concrete examples of prior work achievements and how they demonstrate a desired ability. Be prepared for the recruiters questions and to anticipate them based on job position requirements. Instead of simply saying I am well organized, trying attaching an example or strategy. I am a well organized person – here is an example of a project I spear-headed where organization was clutch. Looking for the slam dunk? Finish your response with Did that help answer your question?.

Job Description For Police Records Clerk

Police Records Clerk maintains the records filing system and/or database used to manage, access, and preserve electronic and paper records of criminal justice activities. Assists in providing accurate and clear information to public and other departments. Being a Police Records Clerk may perform other clerical duties including taking photographs, fingerprints, and answering telephone inquiries. Typically requires a high school diploma or its equivalent. Additionally, Police Records Clerk typically reports to police sergeant or police lieutenant. The Police Records Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. … View full job description

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What Is A Police Records Clerk

Police records clerks are people responsible for receiving, recording, and storing police records collected from investigations and reports. They also maintain and prepare reports for attorneys, courts, and victims. It is very important for this job that you stay abreast when answering questions pertaining to the latest incidents and crimes. They are vital for the everyday function of a police department.Although the work needs no rigorous preparation, an employee must be mature and able to deal with an employment climate that can be overwhelming. In addition, a police records clerk is a position that requires no experience or education beyond a high school diploma or a GED. However, certain employers prefer to choose applicants who have a bachelor’s degree or an associate’s degree.For a police records clerk, good written and oral communication skills are important. They regularly write daily briefs for the department. They typically jot down information from people who have been abducted, stolen goods, wanted crimes, and daily crimes.

There is more than meets the eye when it comes to being a Police Records Clerk. For example, did you know that they make an average of $17.53 an hour? That’s $36,457 a year!

Between 2018 and 2028, the career is expected to grow -4% and produce -110,600 job opportunities across the U.S.

How To Become A Records Clerk

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If you’re interested in becoming a Records Clerk, one of the first things to consider is how much education you need. We’ve determined that 34.9% of Records Clerks have a bachelor’s degree. In terms of higher education levels, we found that 3.7% of Records Clerks have master’s degrees. Even though some Records Clerks have a college degree, it’s possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become a Records Clerk. When we researched the most common majors for a Records Clerk, we found that they most commonly earn Bachelor’s Degree degrees or Associate Degree degrees. Other degrees that we often see on Records Clerk resumes include High School Diploma degrees or Diploma degrees.

You may find that experience in other jobs will help you become a Records Clerk. In fact, many Records Clerk jobs require experience in a role such as Customer Service Representative. Meanwhile, many Records Clerks also have previous career experience in roles such as Administrative Assistant or Cashier.

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About Ymca Of Greater Toronto

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. As outlined in our 20202025 strategic plan, Ignite the Light, we are focused on boosting well-being and promoting equity across the Greater Toronto Area . In the future we see for our region, everyone will have opportunities to shine their brightest.

Mirroring the diversity were privileged to have in the GTA, our YMCA offers a variety of programs responding to the needs of our communities. For 170 years, the YMCA of Greater Toronto has provided opportunities for people to shine through a variety of programs and services including health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. When you donate to the YMCA of Greater Toronto, you help ensure more people get access to these vital programs that help them connect, grow, and reach their full potential.

Visit to learn more about our work to build vibrant communities where everyone can shine.

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I Dont Expect You To Go Into Too Much Detail But Why Are You Leaving Your Last Job

An innocent question. But a question that if answered improperly, can be a deal breaker. While many individuals will be looking to a new job as a means of increasing their salary, not being paid well enough at your last job is not something you want to mention to your interviewer. After all, are you not likely to leave this particular job if you found you could make more down the street?

If youre currently employed and leaving of your own accord, craft your response around enhancing your career development and a seeking out of new challenges.

If your current employer is downsizing, be honest about it, remain positive, but keep it brief. If your employer fired you or let you go for cause, be prepared to give a brief but honest reply. No matter how tempting it may be, or how unfair it was that they let you go steer clear away from any and all drama and negativity. Any experienced employer understands that sometimes things happen. Staying positive is key here.

Knowledge Skills Abilities & Other Characteristics

Woodland native is new records specialist for police ...


  • Ability to use automated law enforcement records management systems and standard computer applications such as spreadsheets, word processing, databases, and email.
  • Ability to read, understand, interpret, and apply information in work-related documents, including Wisconsin Statutes related to this position, as well as written directions, policies, and procedures.
  • Ability to learn data collection procedures and become certified in law enforcement records management through training offered by the FBI and the Wisconsin Department of Justice.


  • Ability to follow verbal and written instructions from supervisors.
  • Verbal communication skills to be able to clearly explain information to colleagues.
  • Interpersonal skills to be able to work effectively with supervisors, sworn personnel, and peers in a quasi-military environment.
  • Ability to work cooperatively within a team with people whose backgrounds may differ from oneâs own.
  • Customer service skills to be able to provide support to MPD personnel relative to crime reports.
  • Ability to learn to provide training to internal personnel regarding the classification and coding of crime reports.


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Best Tips For Those Who Want To Become A Police Records Clerk

Here are some tips to become a Police Records Clerk.

Seeking records clerk position at ABC Police Department which will benefit from strong organizational skills, attention to detail, and ability to work in fast-paced environments.

File clerk seeks position with ABC Police Department to utilize three years of clerical experience and dedication to completing work quickly and accurately.

Administrative professional seeks records clerk position with ABC Police Department which will allow utilization of four years of experience performing clerical duties in medical and dental offices.

Records clerk with two years of experience seeks opportunity with ABC Police Department to continue successful career centered on supporting staff through efficient work habits and detail-oriented focus.

Motivated individual seeks records clerk position with ABC Police Department to employ strong work ethic and communication skills plus a genuine desire to assist law enforcement for the benefit of the community.

What Does A Police Records Specialist Do

A police records specialist, also known as a police records clerk, oversees the document and reporting process at a law enforcement agency. Your duties as a police records specialist are to process incoming police reports, arrest records, citations, and warrants. You edit them for clarity and file them within the database system. Your clerical responsibilities include filling out state or federal-required paperwork, writing daily briefs about police reports and incidents for the public, and occasionally answering incoming text messages, emails, or phone calls.

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What Are Your Salary Expectations

Many consider this question to be a loaded gun dangerous in the hands of the inexperienced. Often times, an interviewee will start talking salary before theyve had an opportunity to illustrate their skill set and value making any sort of leverage valueless. Here, knowledge is power, as salary often comes down to negotiation. Do some research into your industry to establish base rates of pay based on seniority and demand but keep in mind your employer is hiring you for what they believe you are worth, and how much benefit they feel you will provide.

One relatively safe approach is simply asking the interviewer about the salary range. If you wish to avoid the question entirely, respond by saying that money isnt a key factor and your primary goal is to advance in your career.

Course Fee Information: $525

Career of a Lifetime

Effective February 1, 2020 per POST Bulletin No. 2019-40:

POST Reimbursement Plan IV:Tuition for POST reimbursable agencies is $525.00. Travel reimbursement is available via Training Reimbursement Request .

Non-Reimbursable agencies: Tuition is $525.00. There is no reimbursement for tuition, travel and per diem.

Cancellation Policy: Cancellations received more than ten business days prior to the start of the class will not be charged. If payment has already been made, it will be refunded. Cancellations received ten or less business days before the start of the class will be charged at full price. This late cancellation charge compensates RTC for the non-refundable costs incurred prior to the start date of the course.

No Shows: A No Show on the day of the class will result in a full charge for the class.

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Do You Have Any Questions

This one you can almost be assured will be asked, and you better have some ready.

By asking questions you demonstrate initiative, and show that you care enough about the job to have done some research. Ask questions that focus on areas where you can be an asset. Beyond this, other questions may be more direct including productivity, expectations, training, and other logistics. All this being said, try and limit the questions to no more than three or four.

Lastly youll want to ask about the next step in the process and when to expect to hear about the position.

Top job interview materials:

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