Record Checks For People Living Outside Of Canada
The Waterloo Regional Police Service does not provide police record checks to people living outside of Canada. If you live out of the country, and need confirmation that you have no criminal record in Canada, you may obtain a copy of your Canadian Criminal Record through the Royal Canadian Mounted Police .
Please visit the RCMP website for detailed instructions and costs.
When Employers Must Check Records
Some employers and licensing and registration bodies are legally permitted to check your criminal record when you apply for a job, licence or registration with them. Examples include:
- working with children
- government positions
- the gaming and racing industry
- public passenger drivers
- working in Correctional Centres.
Employers and licensing and registration bodies must follow the law when determining suitability for a job, licence, or registration.
Who Will Receive The National Police Certificate
To ensure the protection of privacy and application of natural justice principles the National Police Certificates will be forwarded to the applicant at their nominated postal address on the application form. There is no option for the applicant to have the certificate forwarded to a prospective employer.
It is not recommended that copies be made unless the person or organisation can assure the applicant that it will be kept confidential, securely stored or disposed of appropriately. The original certificate must be sighted by the organisation/employer and may be photocopied and/or retained with the consent of the applicant.
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Fingerprint Checks And Act Fingerprinting
Fingerprint checks may only be conducted where there is a legal or regulatory requirement for such a check to be conducted. Your fingerprints will be checked against a central database of records and will take additional time to process. An additional cost is also associated with this service.
Where a fingerprint check is required, it is your responsibility to obtain a full set of fingerprints from your local police jurisdiction. The original of the fingerprints must be posted with your completed off-line application form. Please note that fingerprints taken using a “Livescan” system cannot be accepted.
Applicants in the ACT requiring fingerprints should make a booking to have their fingerprints taken by telephoning the ACT Fingerprint Hotline on 02 5126 9121. Please note that this applies to applicants in the ACT only. However, if you require fingerprints in relation to obtaining a Security Licence, please contact Access Canberra for an update on this process.
Can I Use My Certificate For More Than One Purpose
No, the Victorian Spent Convictions Act 2021 determines what is disclosed based on the purpose of the check. For example, a certificate stating the purpose as âApplication for an overseas visaâ is not appropriate for ‘Legal Admissionâ. However the certificate may be used more than once provided that it is for the same purpose which will be displayed on the top left corner.
The information contained on the certificate is only current at the date of issue.
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How Do I Apply For A Police Record Check
You can apply online at Online Police Record Check Application Page .
You can also apply in person at any of the NRPS locations throughout the Region. You will need two pieces of government issued identification and proof of a permanent address within the Region.
All police record checks are processed on a first come, first served basis.
The following are forms that can be printed and filled out, and then dropped off at the Records Counter at 5700 Valley Way in Niagara Falls, or at the Front Desk of any NRPS District location.
| NRPS Locations and Front Desk Hours |
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What Identification Documents Do I Need For A Police Check
The Australian Federal Government made major changes to ID requirements for police checks since July 2018 as part of the National Identity Security Strategy. These changes replaced the ‘100 points’ ID system that was traditionally in place.Since July 2018, applicants must provide four identification documents and a biometric link to obtain a Nationally Coordinated Criminal History Check. These include:1 x Commencement ID, 1 x Primary ID, 2 x Secondary ID’s, a biometric link betweenthe applicant and their ID documents. A self-photo “selfie” demonstrating liveness as instructed on the ANCC® website is a biometric link. All applicants must meet theminimum identity requirements regardless of which provider they use.Should an applicant find out that they do not meet minimum identification document requirements, they should approach their local government shopfront to get identification documents updated.This means that you may need to obtain new documents, or have your existing documents changed to reflect your name correctly if they currently do not.A complete checklist for identification documents required for Nationally Coordinated Criminal History Checkscan be downloaded using the links below:
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Checks By Victoria Police
If you submitted an application form directly to Victoria Police you need to put your dispute in writing, including a copy your photo ID and any relevant details to:
Dispute ResolutionPublic Enquiry Service, Victoria Police,GPO Box 919Melbourne VIC 3001
In order to assist with the confirmation of identity, with regards to the resolution of any disputed criminal history information, you must provide as much additional information as possible. You may also be required to provide comparison fingerprints to assist in any determination however this will only be requested where necessary. No fee will be charged for taking comparison fingerprints.
An investigation will be conducted and you will be informed of the outcome by mail.
How Do I Pick Up My Check
Once payment has been confirmed and the application has been submitted, a Customer Service Representative will begin to complete the request. The applicant will receive an email to attend the police facility when the check has been completed.
When picking up the check, the applicant must provide identification .
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Get A Police Clearance
A national police certificate is a list of any criminal and Western Australia traffic court outcomes and pending charges you may have.
Spent convictions are not listed on the certificate. If you have no criminal or WA traffic court outcomes or pending charges, the certificate will show this.
You can make an application for a national police certificate online or by visiting Australia Post. Both methods require you to pay a fee and provide identification and an Australian residential and postal address.
If you are under 15, your parent or guardian needs to sign your application.
Online applications not requiring any further investigation can be completed within an hour. You will be notified if your application is referred for investigation and it may take up to 10 business days to process.
Apply For An Online Record Check Now
Please note: Health cards and Social Insurance Number cards are not accepted. Requests for any level of police record check can be made only by the applicant. Third-party requests will not be accepted.
If fingerprints have been taken in the past or it is discovered that fingerprints are necessary for any reason, the online process will stop and the applicant will be asked to attend the Community Resource Centre to complete the application.
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How Long Does A Police Check Take
Australian National Character Check provides applicants with valid results of their Nationally Coordinated Criminal History Check in as little as 24 to 48 hours upon completion of the online application form. The remaining checks that get referred for manual processing may take up to 15+ days.You can comfortably apply via a PC, Tablet or Mobile device connected to the internet. On average, people complete the online application in about 15 minutes .Paying the prescribed fee is also easy through any of our efficient payment platforms such as PayPal, MasterCard, Debit or Credit cards.
What Type Of Criminal Background Check Do I Need
Please refer to the chart below for some of the most common positions applied for and the level of background check requested.Please note that this is just a guide. Before you apply, it is your responsibility to ask your organization what level of Criminal Background Check they require and whether or not they accept paper or electronic versions. Additional information may be required when applying for a Vulnerable Sector Check, please check your email for communication from Records staff. There are no refunds.
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Checks By Interstate Police/acic Accredited Bodies
If you submitted an application via an interstate police jurisdiction you need to lodge your dispute with them according to their dispute process. Please make direct contact with the specific police jurisdiction.
If your check was conducted by an Australian Criminal Intelligence Commission Accredited body you must raise your dispute with them. The accredited body will arrange for you to complete an NPCS Dispute form which they will lodge on your behalf.
Id Documents Needed For A Police Check
To apply for a police check youll need 4 types of identification from the list below. Your name and date of birth across your identity documents need to match what youve entered on your application and all documents must be unexpired originals, not copies.
Note: processing times may vary depending on how you prove your identity.2
ID documents needed for your police check
You must provide 4 ID documents in total from the list below. All 4 must be originals and must not be expired.
Be sure to check that all of your details across your identity documents match what youve provided in your application. If your maiden name or previous name doesnt match, youll need to provide change of name documentation.
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The Customer Service Desk At 2670 Queensview Drive Is Closed For All Walk
Any request for a background check can be submitted online.
Any questions or concerns related to your Record Check should be directed to . This email is monitored during normal business hours between 7:30a.m. to 5:30 p.m., Monday to Friday.
Our offices at our Queensview location continue to provide service by appointment only, in accordance with provincial and Ottawa Public Health guidelines for physical distancing. We do not currently offer any walk-in service.
If you require employees or volunteers to complete a Police Records Check, please note there may be a delay in completing the records check if an in-person visit is required. In accordance with public health guidelines, our lobby capacity is limited.
Did you know that organizations can request self-declaration of criminal convictions? This can be used as a temporary measure until the background check can be completed. Background checks are only one of the tools available for screening potential employees or volunteers, in addition to interviews, reference checks, accreditations, permits and certifications and, in some cases, more extensive checks.
If you require your staff or volunteers to undergo a background check, please continue to submit your background check requests online.
Disclosure Of Youth Records
This is one of the most significant changes to record checks in Ontario. Youth records are only permitted to be disclosed in two circumstances:
Only federal, provincial and municipal government agencies will receive youth records.
The PRCRA regulates how police services release Police Record Checks containing youth records to applicants. Up until now, police services have released a PRC containing youth records directly to the applicant who then provide the PRC to the organization or volunteer agency. The federal and provincial government has found this approach to be contrary to the Federal Youth Criminal Justice Act .
The only authorized release of a PRC containing youth records will be to a federal, provincial or municipal government. Applicants can gain access to their own record through the Federal Access to Information process but this record is not a PRC and is not allowed to be shared with any other agency.
Police services are unable to disclose whether or not there is a youth record.
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Criminal Record And Judicial Matters Check
This check is the most comprehensive type of police check, when vulnerable sector screening is not required. It is a collection of offence information, including convictions, outstanding warrants, charges, and judicial orders available from the HRPS records and other systems/records where authorized.
This check is for applicants who are seeking volunteer and/or employment with agencies who require a criminal record check. This check is not for applicants who are seeking volunteer and/or employment with vulnerable persons. *
The Criminal Record and Judicial Matters Check WILL include the following information:
- Criminal convictions from CPIC and/or local databases
- Summary convictions, for five years, when identified
- Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period
- Outstanding entries, such as charges and warrants, judicial orders, Peace Bonds, Probation, and Prohibition Orders. As per CPIC policy, information obtained from the Investigative Databank must be confirmed and authorized for release by the contributing agency
- Absolute and conditional discharges for 1 or 3 years respectively
Overseas And Interstate Applications
Overseas applicants or applicants wanting temporary/permanent residency or citizenship must apply to the Australian Federal Police
Interstate applicants must apply for national police checks from their respective police jurisdictions except for the following purposes for use in Victoria:
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Where Is The Police Check Valid
When conducting a police check, the information provided by the applicant is compared to the data in the National Criminal Database and Australian Police records. It means that if you were convicted of an offence anywhere in Australia, it will reflect on the . A police check issued by ANCC® is formally referred to as a Nationally Coordinated Criminal History Check . Other common names used by the general public may include Nationally Coordinated Criminal History Check, criminal history check, Nationally Coordinated Criminal History Check, crime check, etc. The check is valid in all states and territories of Australia including: The state of New South Wales The state of Victoria The state of Western Australia The state of Queensland The state of South Australia The state of Tasmania The territory of the Northern Territory The state of the Australian Capital Territory
Information Access Service Counter
To book an appointment and see current availability, please visit the following link: Toronto Police Service Appointment Booker
Please be advised that the results for Level 1 Criminal Record Checks and Level 2 Criminal Record and Judicial Matters Checks are emailed to the applicant in a digital PDF form. Should you require a paper copy, please indicate this by writing HARD COPY in the Reason for Request area of the application, and a hard copy will be sent via post to your mailing address.
The Toronto Police Service provides three types of police reference checks, commonly known as background checks:
- Criminal Record Check, which indicates any criminal convictions
- Criminal Record and Judicial Matters Check, which indicates any criminal convictions as well as any outstanding entries and charges
- Vulnerable Sector Screening, which is intended for individuals seeking employment or volunteer opportunities with vulnerable persons. This search indicates any criminal convictions, outstanding charges or warrants and certain pardoned offences.
If you’re unsure of what type of check you require, contact the agency/organization requesting the check so they can clarify. The Toronto Police Service does not make the decision on behalf of the organization.
The TPS will also conduct police record checks to enable various other services:
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Reduced Fee For Volunteer Organisations And Students On Placements
Volunteers and students on placements can obtain a national police certificate at a reduced fee.
To claim the reduced fee, applicants will require a valid Community Volunteer Fee number provided by an organisation registered with Victoria Police.
Organisations must be registered with Victoria Police to be eligible for a CVF number. To apply, see:
What Is A Police Check
A police check has become one of the most important certificates that decision makers ask a person to present before granting them any serious appointments or services. It helps decision makers to make well-informed decisions about an individual or their tendencies to obey rules and regulations.A police check contains all the Disclosable Court Outcomes of an individual, under the state or territorys laws and jurisdictions.If you have ever been convicted of an offence or charged to court , these records may show up on your police check.When an individual applies for a Nationally Coordinated Criminal History Check, it can come out as either of two resultsDisclosable Court Outcomes Criminal records, convictions, charges, and other offences that are deemed releasable.Non-Disclosable Court Outcomes If there is no finding of a releasable offence, or the individual has clean records onthe National Police and Criminal Database.
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Apply Online Pick Up In Person
Members of the public can apply online for police record checks. Applicants select the appropriate check and then select a police facility at which they will pick up the completed check.
It’s simple, accessible and convenient. Don’t wait in line. Apply online!
Checks that are available online include:
- Criminal Record Check
- Criminal Record and Judicial Matters Check
- Vulnerable Sector Check
Before applying for an online police record check, applicants will require:
- Two pieces of government-issued identification that are not expired
- One piece of identification that includes a photograph
- Proof of residence in York Region if applying for a Vulnerable Sector Check
- VISA or Mastercard